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Vendor Application

Thank you for considering becoming a vendor with us! We're excited to learn more about you and your business. Please take a moment to read the information provided and submit your application. We look forward to the opportunity to work together!

To apply to become a vendor member complete the online application. 

PLEASE READ THE APPLICATION ENITRE APPLICATION.

The BP Community Market hosts an assortment of prepared food and artisan vendors. 

To apply to become a vendor member complete the online application. 

Vendor Agreements

 Vendors must read and accept the Rules & Regulations available below and submit payment. 

 

The Market will review vendor applications based upon product type, current number of vendors selling similar products, and product quality.  The Market strives to have no more than 2 vendors selling very similar items(may vary based on category). This is determined on a case by case basis by the Market committee. Uniqueness and product fit for community will be considered in vendor acceptance decisions. 

 

The BP Community Market hosts an assortment of artisan vendors and limited prepared food/drinks. At this time, we are not accepting food trucks.  We aim to not only support local vendors, but local businesses in the Baldwin Park Community.  

Vendor Agreements

 Vendors must read and accept the Rules & Regulations available below and submit payment. 

 

The Market will review vendor applications based upon product type, current number of vendors selling similar products, and product quality.  The Market strives to have no more than 2 vendors selling very similar items. This is determined on a case by case basis by the Market committee.  Although many may apply, not all will be approved.   Uniqueness and product fit for community will be considered in vendor acceptance decisions. When the market is at capacity, no additional vendors will permitted, but may be placed on a waiting list.  Being placed on a waiting list does not guarantee that a vendor will be allowed in current or future markets.

 

 

  • Payment must be made upon approval of application to confirm your vendor space/date.  The vendor fee is $45.00. Payment confirms your vendor spot.  Verbal or written statements with intentions of being at market or making payment is not accepted.  There are multiple approvals in all categories and acceptance is based on whom paid first (approved vendors).  

  • Applications must be completed 2 weeks prior to the scheduled market date.

  • NO REFUNDS or exceptions will be made due to weather or failure on the part of the vendor.

  • Vendors who fail to show for an event may be restricted from future events.

  • Vendors may not “share” a booth with non-registered vendors.  Doing so may restrict a vendor from future events.

  • Vendors MUST be set up not later than 8:45 am and may not start break down until 2:00 pm.

  • Vendor spaces are not permanent and are strategically placed based on aesthetics and surroundings.  Any vendor that has moved their assigned location may be asked to leave and may be restricted from future markets.

  • The Market does not allow the sale of drugs, firearms, ammunition, fireworks, or other hazardous items.

  • The sale of any alcoholic beverages is strictly prohibited.

  • Vendors may not park on any of the grassy areas, reserved, resident, or business private parking.

  • Vendors table, set up, and area must be professional and well kept.

  • Electricity, tables, chairs and canopies are the responsibility of the vendor.  The market does not provide electricity.

  • Each vendor MUST have 10lb weight per leg tent.  There are no exceptions to this and vendor is fully responsible for any damage or injuries caused by their tent, items or persons.  If a vendor does not have required weights, they will not be allowed to set up a tent.  Or you may rent weights from our team for $20.  You will be required to pay on site and provide your identification.  ID will be returned to you at end of market, once weights are returned.

  • With acceptance of your application, you agree and confirm that you have, if necessary, the required licenses, permits and/or insurance for your business.  Market managers may ask at any time, all or any vendor to present licenses (if applicable).

  • The Market Management team reserves the right to make reasonable changes without notice.

  • Because of safety concerns, vendor’s children under the age of 16 are not permitted in the booth at any time without an adult.

  • THERE IS ABSOLUTELY NO SMOKING BY VENDORS OR THEIR EMPLOYEES INSIDE THE MARKET AREA. (This includes vapor cigarettes) Any vendor caught will receive an expulsion from the market and permanent loss of vending privileges.

  • All items for sale must be approved by the Market Manager and the Market Director, prior to Vendor’s use of a space at the Market. When adding any additional items to a booth for sale the Market Manager and the Market Director must approve such items in advance. A request must be made in writing by email to bpcommunitymarket@outlook.com. Vendor is given a non-exclusive right to sell such items and in no way does the Market Director’s approval constitute granting of an exclusive right to sell such items.

  • The Directors and Market Managers reserve the right to make necessary changes for the greater good of the market.  Any changes, if not needed to be done immediately, will be communicated in writing.

  • BP Community Market and market managers have zero tolerance for rudeness and unprofessional behavior.  A vendor may be asked to leave due to this.

First Friday at Baldwin Park

All rules apply to First Friday, as stated above.  In addition: 

  • The event starts at 5:30pm, we would like everyone to be set up and ready to go by 5:15p (weather permitting).

  • Do not breakdown before 9:30PM. Even if you have sold out or do not have a lot of product left, please do not breakdown.

  • As a reminder, please have proper weights for your tent. It is for the safety of customers, vendors, and property. If a vendor does not have the required weights for their tent, they will not be allowed to set up.

  • Please ensure that you have a container or bag for trash. It is the responsibility of all vendors to take their own trash with them at the end of the market.

  • Please make sure that you keep your area clean and free of trash.

  • If you are selling beverages, all beverages must be served/sold in paper or plastic cups (NO glass, No single use plastics, and no Styrofoam). This is per the City of Orlando.

  • Please be patient and respectful to other vendors, local merchants and residents! If a specific issue persists for longer than 10 minutes, please don’t hesitate to contact a market manager.  We will periodically walk the areas and check in with everyone.  

  • The vendor layout that will show your general location for First Friday.  Each vendor will have a name tag at their designated spot, when arriving on Friday.

  • Vendors should arrive at their designated time. This is done to avoid traffic congestion.  It’s imperative that you arrive at your scheduled time.

  • Load-in and setup starts at 3:45PM-5PM.

  • Vendors may use New Broad St. or Jake St. parking to unload your items, but only from 3:45PM to 4:55PM.

  • After completely unloading your vehicle, it must be moved.  REMINDER: Unload your items and then move your vehicle.  We cannot stress enough to fully unload and move your vehicle.  Nothing should be set up if your vehicle has not been moved.  This event is being held during hours that local business/restaurants are preparing to open, in addition to residents traveling home.  It is imperative that we DO NOT BLOCK traffic.

  • If you do not arrive between the hours of 3:45PM to 4:55PM (at your assigned time), you will need to be prepared to carry/roll your items to your designated spot. If you have a special condition or disability, but contact us prior to First Friday, so that we can make proper adjustments.

  • If a vendor needs to arrive earlier than their scheduled time, please email the market team at bpcommunitymarket@outlook.com.

 

 

Hold Harmless/Indemnification/Copyright Agreement

 Vendor shall indemnify and hold harmless ACE Productions and More LLC, The City of Orlando, Baldwin Park and Market Manager and associates, from and against any and all liability, claims, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions and costs of actions, including attorney’s fees for trial and on appeal, of any kind or nature arising out of or in any way connected with this Contract or Vendor’s use of the space(s), sale of goods or conduct of business by Vendor, its agents, servants, employees, customers, patrons or invitees or any act or omission of Vendor, its agents, servants, employees, customers, patrons or invitees. Vendor is responsible for all monies collected from the sale of Vendor’s goods plus collecting and reporting of sales tax. Baldwin Park Community Market, ACE Productions (Market Managers), and  the City of Orlando and Baldwin Park Community are in no way responsible for any lost or stolen monies or items.

 

 

Vendor assumes all costs arising from the use of patented, trademarked, or copyrighted materials, equipment, devised, processes, or dramatic rights used on or incorporated in the conduct of any Vendor at or related to its operations at the Market; and Vendor agrees to indemnify and hold harmless ACE Productions (Market Managers and associates) the City of Orlando and Market Managers from all damages, costs and expenses in law or equity for or on account of any patented, trademarked, or copyrighted materials, equipment, devices, processes, or dramatic rights furnished or used by Vendor in connection with this Agreement and will defend ACE Productions and More (Market Managers and associates) the City of Orlando and Market Managers from any such suit or action, regardless of whether it be groundless or fraudulent. This Agreement has been entered into in Orange County, Florida and shall be construed in accordance with the laws of Florida and venue for any action arising from this Agreement shall be Orange County, Florida.

 

Electronic signatures below indicates that Vendor has carefully read and understands all of the above terms and requirements and the attached as Exhibit “A”, Baldwin Park Community Market Policies and Procedures, and incorporated herein by reference, and that any violation of such may result in loss of Baldwin Park Community Market vending privileges.

Baldwin Park Community Market and First Friday Vendor Addendum

City of Orlando-Storm and Wastewater Acknowledgement and Agreement

 

During a rainfall event, water flows from your event site, through storm drains, directly to lakes without any treatment. Stormwater can pick up pollutants such as oil, trash, and spilled food left behind from vendors and guests of our event. As the event coordinator, our organization can be liable for any stormwater violations. These violations could result in substantial monetary fines and cleanup costs. The cost to clean up pollutants once they are in a stormline or lake can be several thousand dollars.

 

To help us comply with the federal, state, and local stormwater regulations, all vendors much read, acknowledge, and follow the procedures listed below.

 

  • All waste receptacles (dumpsters) must be sturdy, leak-tight, and equipped with lids or covers. Keep all outdoor receptacles closed unless adding or removing wastes.

  • Do not wash out any receptacles outdoors or pour water into streets, sidewalks or drains.  If you require a wash station or need to dispose of liquid, please bring a container to do so, and take with you once event is over.

  • Never place liquids in an outdoor waste receptacle.

  • No vendors should be frying or using grease.

  • If you are not using any detergents or chemicals and are only cleaning surfaces of ambient dirt or dust, then this wash water can be directed to landscape or contained onsite and allowed to evaporate. However, if there is any food residue or oils on areas that are going to be washed, this method is NOT acceptable.

  • Stay alert for any signs of illegal discharges. Only rainwater is allowed to flow into any storm drain inlet or drainage ditch.

  • Report any suspicious discharges to your City of Orlando event liaison promptly.

  • To report a fuel or chemical spill, call 911. Please remember, outdoor waste receptacles are intended for dry materials only.

 

City of Orlando Stormwater Utility Code

Section 31.19. Discharge of Polluting matter in Natural Waters Prohibited

 

(1) It shall be unlawful for any person to drain, deposit, place or otherwise discharge into any natural outlet or storm water system within the City, or to cause or permit to be drained, deposited, placed or otherwise discharged into such waters, any organic or inorganic matter which causes or tends to cause pollution. Polluting matter includes, but is not limited to, the following:

  • (a) Petroleum products, including but not limited to oil, gasoline, and grease

  • (b) Solid Waste* (as defined in City Code Ch. 28.04.Definitions.(18) See below)

  • (c) Pet Waste

  • (d) Chemicals

  • (e) Paints

  • (f) Soaps

  • (g) Laundry Waste

  • (h) Steam Cleaning Waste

  • (i) Pesticides, Herbicides or Fertilizers

  • (j) Degreasers, Solvents

  • (k) Heated Water

  • (l) Sanitary Sewage

  • (m) Chemically Treated Cooling Water

  • (n) Antifreeze, and other Automotive Products

  • (o) Lawn Clippings, Leaves, Branches, etc.

  • (p) Animal Carcasses

  • (q) Silt

  • (r) Acids or Alkalis

  • (s) Recreational Vehicle Waste

  • (t) Dyes (without prior written permission of the Utility Bureau)

  • (u) Construction Materials

  • (v) Any groundwater which contains phosphorous or nitrogen concentrations greater than the

  • surface water into which the groundwater is discharged

  • (w) Any water which exceeds the state surface water standards

  • (x) Toxic or Poisonous Solids or Liquids

  • (y) Solids in such quantities or of such size capable of causing interference or obstruction to

  • the flow in the City's stormwater system

  • (2) It shall be unlawful to wash any public or private streets, buildings, sidewalks or parking areas, unless all visible debris and sediments have been removed prior to washing. If the removal of the debris and sediments is not feasible (as determined by the Utility Bureau Chief), then the street, building, etc. may only be washed with the Utility Bureau Chief's prior written approval, which may include requirements to clean the affected drainage pipelines or provide treatment of wastewater runoff to prevent downstream pollution. Only water may be used for washing purposes.

  • * Solid Waste. Solid Waste means sludge unregulated under the federal Clean Water Act or Clean Air Act, sludge from a waste treatment works, water supply treatment plant, or air pollution control facility, or garbage, rubbish, refuse, special waste, or other discarded material, including solid, liquid, semisolid, or contained gaseous material resulting from domestic, industrial, commercial, mining, agricultural, or governmental operations. Recovered materials as defined in this code are not solid waste.

 

Vendors shall not dispose of any liquids, oils, chemicals in drainage, lakes, sidewalks, trash receptacles, grass, concrete or any other area that runs the risk of wastewater flowing to and through storm drains.  Failure to follow these procedures will result in consequence of a 3-month suspension.

 

 

If you agree to the vendor applications and rules, please apply to be a vendor below.  Applying to our market below is acknowledgement of you reading and understanding our vendor application.

Updated August 19th, 2023

Thank you for considering becoming a vendor with us. Before applying, please make sure to read and understand our vendor agreement as completion and submission of an application confirms your agreement to it.

Apply to be a vendor.

Which event are you applying for?

Thanks for applying to our event. Once you've submitted your application, if approved, you will receive an approval email.

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